A Commonwealth of Virginia Website

 Emergency Procurement of Goods and Services for Executive Branch Agencies By authorization of the Governor of Virginia, the Honorable Ralph Northam through Executive Order Number Twenty Three (2018) agencies are hereby authorized to enter into contracts for emergency goods and services per Code of Virginia sections §44-146.28(b) and §44.-146.24 as it pertains to the disaster... Click here for more Information

 

Local Government

Value for Local Government

Register Now

Return to Home Right Arrow

The Virginia House of Burgesses was the first legislative assembly of elected representatives in North America. The House was established by the Virginia Company, which created the body as part of an effort to encourage English craftsmen to settle in North America, and to make conditions in the colony more agreeable for its current inhabitants.

Teri Hudgins, VCM, VCO, CPPB
Local Government
Account Executive
Region 3 Eastern Virginia

(757) 407-5315
teresa.hudgins@dgs.virginia.gov

 

Greg Pratt VCO, VCCO
Local Government
Account Executive
Region 1 Western Virginia

(540) 676-7380 
Greg.pratt@dgs.virginia.gov

 

Vacant
Local Government
Account Executive
Region 2 Central Virginia


 

Open the Virginia State regional map to determine what region your Local Government/Public Bodies is located in.

e-Procurement Without The Cost

eVA is free to all local governments and other public bodies—cities, towns, counties, community service boards, authorities, public schools, etc. Click here for more details.

 

Grow Your Local Economy

eVA helps small businesses in every locality expand their existing customer base with access to government bid opportunities around the Commonwealth.

 

Concerned About Your Existing Suppliers?

Most localities find their existing vendors are already registered with eVA. eVA’s Outreach and Customer Care teams will help your local businesses and existing vendors get registered.

 

Want to get better prices?

Whether you need suppliers for small purchases or major contracts, eVA lets you expand your bid list to increase competition.

 

Want to get faster quotes?

Quick Quote, eVA’s paperless alternative to fax-back and telephone quotes, can quickly get bids from suppliers that match your needs.

 

What about your financial system & double entry?

eVA can work with existing financial systems, such as PeopleSoft, SAP, Munis, etc.  eVA’s secure data sharing capability lets you avoid double data entry by sharing vendor, requisition, order and other reference data according to your needs.

 

Want to retain your existing approval or budgetary process?

eVA lets you customize your purchasing process to your needs.  You are not locked into any specific user arrangement or approval process.

 

Localities have nothing to lose and everything to gain by joining eVA!

Click to Sign-Up Online

Our simple form allows you to quickly provide the basic information we need.  Once submitted, our Local Government Account Executives will reach out to you to make sure we meet your needs.

 

Memorandum of Understanding (MOU)

This straight-forward document provides guidance on how your organization should use eVA and includes our commitment to make sure you are successful.


Training

 

eVA Buyer Training

eVA Vendor Training

 

Purchasing Guidelines

The following guidelines, developed by DGS/DPS, are to be followed when ordering through the eVA eMall:

 

  • Purchase card orders: Users may purchase goods or services through eVA up to their CARD LIMITS. If purchased from contracts the Contract terms and conditions govern these purchases.

 

  • Contract Order Limits: Users may purchase goods or services in unlimited dollar amounts unless dollar limits are specified in the contract.

 

  • Non-contract Orders: users may purchase up to their procurement authority after complying with all competitive requirements and file documentation as per the Virginia Public Procurement Act (VPPA) and their own organization’s policies and procedures.

eVA Local Government Guidelines

The following guidelines, developed by DGS/DPS, are to be followed when ordering through the eVA eMall:

(1) Credit Card Purchases: Users may purchase goods or services through the e-Mall, up to their CARD LIMITS. If purchased from state contracts or from another sources, the Contract terms and conditions govern these purchases.

(2) Local entities will be billed for the eVA transaction fee for any EXEMPT order processed through eVA.  See Section 14.9.b of the DPS Agency Procurement and Surplus Property Manual for a complete list of EXEMPT orders. Prevention of these transactions can be easily managed through policy, training, and monitoring!

IMPORTANT NOTE: The eVA system was established based on a self-funding approach.  eVA order transaction fees are what sustain the eVA system.  For orders issued by local government users these fees are usually collected from the vendor that received the order, however there are two circumstances where the fees are collected from the local government entity.  When a vendor not registered in eVA refuses to pay the eVA order transaction fees, the fees are re-billed to the local government entity.  In addition and as noted above, eVA order transaction fees for EXEMPT orders are invoiced to the local government entity.  A copy of the eVA Fee Schedule is published on the eVA Billing & Payment Portal.

(3) Electronic Purchase Orders: Users may purchase goods or services in unlimited dollar amounts, unless when placing an electronic purchase order from state contracts or mandatory sources (such as the Visually Handicap and/or Correction Enterprises) and specific dollar amounts are specified in the contract.

(4) For all other purchases, users may purchase up to their procurement authority after complying with all competitive requirements and file documentation per the Virginia Public Procurement Act and the public bodies policies and procedures.

Right Arrow

Right Arrow

Right Arrow

Right Arrow

Right Arrow