These terms and conditions are incorporated
by reference in the eVA purchase order.
These terms and conditions apply to
purchases between the agency or institution
and the contractor, unless otherwise
modified in writing on the face of the PO.
1. This contractual agreement is
subject to the terms and conditions of the
Commonwealth of Virginia Vendors Manual and
any revisions thereto, as published by the
Department of General Services, Division of
Purchases and Supply.
2. Goods or Services delivered must
be strictly in accordance with bid referred
to and shall not deviate in any way from
terms, conditions or specifications of the
bid. Equipment, materials and/or supplies
delivered on this order shall be subject to
inspection and test upon receipt. If
rejected, same shall remain the property of
3. Purchase Order number shall be
shown by vendor on all related invoices,
delivery memoranda, bills of lading,
packages and/or correspondence.
4. A SEPARATE INVOICE FOR THIS
PURCHASE ORDER OR FOR EACH SHIPMENT THEREON
SHALL BE RENDERED IMMEDIATELY FOLLOWING
SHIPMENT. ALL COPIES SHALL BE FORWARDED
DIRECT TO AGENCY AT INVOICE ADDRESS SHOWN.
5. STATE SALES AND USE TAX
CERTIFICATE OF EXEMPTION, FORM ST-12 WILL BE
ISSUED UPON REQUEST, IF YOU DO NOT HAVE SAME
6. DELIVERIES AGAINST THIS ORDER MUST
BE FREE OF EXCISE OR TRANSPORTATION TAXES,
EXCISE TAX EXEMPTION REGISTRATION NO.
54-73-0076K MAY BE USED WHEN REQUIRED.
7. In the absence of other
contractual terms, payment shall be due 30
days after receipt of proper invoice, or
material/service, whichever is the later.
8. If discount for prompt payment is
allowed, the discount period will begin on
the date of receipt of proper invoice, or
material, whichever is the later.
9. In case of default by the
successful bidder, or failure to deliver the
supplies or services ordered by the time
specified, the Commonwealth after due notice
(oral or in writing), may procure them from
other sources and hold vendor responsible
for any excess cost occasioned thereby.
10. No substitution, change or
deviation shall be made without written
authority from the Commonwealth by Purchase
11. Vendors and contractors providing
goods to the Commonwealth of Virginia under
this order herewith assure the Commonwealth
that they are conforming to the provision of
the Civil Rights Act of 1964 as amended, as
well as the Virginia Fair Employment
Contracting Act of 1975 as amended, where
12. This Purchase Order/Contract
shall be governed in all respects, whether
as to validity, construction, capacity,
performance or otherwise by the laws of the
Commonwealth of Virginia.
13. All prices unless otherwise
specified are net F.O.B. Destination with
transportation charges prepaid.
14. If shipment is made by freight or
express and charges added to invoice, the
original bill of lading properly receipted
shall accompany invoice. All charges must be
15. Vendors and contractors
performing work on Commonwealth owned or
leased facilities or property shall, during
the entire term of the contract, maintain at
a minimum, the insurance coverages as listed
in the Vendors Manual and any revisions
16. eVA Transaction Fee: eVA
transaction fee invoices are issued by the
Commonwealth of Virginia Department of
General Services. A copy of the eVA
transaction fee schedule is available on the
eVA website, www.eva.virginia.gov.