eVA Extra

Kim Madison
eVA’s Marketing

& Outreach Manager
Kimberly.Madison@dgs.virginia.gov

Return to the eVA Portal

eVA Customer Care 1-866-289-7367

Kimberly.Madison@dgs.virginia.gov to receive invitations for User Groups and the eVA Extra

eVA Extra 6/2017

eMall Enhancement

 

REMINDER, starting MONDAY, JUNE 5th, when you begin a Requisition, you will start on the “Summary” screen.  This eMall enhancement eliminates clicks, creating a more streamlined way to input your order information.

 

eMall Enhancement

 

P-Card Approval Update

 

Beginning JUNE 16th, when the preparing Buyer of a Requisition is NOT the P-card holder, the P-card holder will automatically be added to the approval flow. (This means, GOOD NEWS, if you are the preparer and the P-card holder, you will only need to approve the Requisition once!)

 

 

May User Group Playback

 

In case you missed it…here is the playback for the most recent Buyer User Group meeting held May 23rd:

 

https://eva.adobeconnect.com/pn0bwekg7uty/

 

 

 

eVA Extra 5/2017

eVA eMall Performance Issues - Update and Progress

 

Starting on Monday, May 8th the eVA eMall began experiencing extreme performance issues that impacted the efficient usage of the tool.  Although the eMall did not ‘go down’ our users’ ability to access and utilize the eMall in an efficient manner was greatly hampered.  Unfortunately, the performance issue was not resolved quickly and the situation stretched into late Wednesday evening.  I want to personally apologize for these issues and I’m truly sorry that you are your staff had to deal with such poor performance of one of our major eVA tools.

 

I do have good news to share.  After many days of research and analysis it was discovered that the storage area network (SAN) in which the eVA production databases reside had an issue.  That issue was resolved late Wednesday and eVA eMall performance has improved dramatically.

 

Thank you to everyone for your patience as we worked to resolve this issue.  Thank you also for your feedback as we look to explore additional communication channels to share information about outages/issues.  Any and all comments are welcome.

 

 

  -Shane Caudill, Director, eVA

 

eVA Extra 3/8/2017

User Guides in the Report & Resource Center

Hot off the press! UPDATED eMall version 1 and 2 user guide and the NEW Sourcing & Contracting Quick Guides available on the Documents tab in the Report & Resource Center.

 

Use of Class (Parent) Commodity Codes in VBO Buyer and Sourcing & Contracting

Target the business who provide the goods and services you are procuring.

 

When businesses sign up to use eVA as their market place, they sign up to be notified for specific commodity codes for goods and services they provide.  If they provide all goods and services listed under a class (parent) commodity code, they choose to receive notifications for the class (parent) commodity code.

 

With that in mind, VBO Buyer and Sourcing & Contracting ---like Quick Quote---- buyers will only be able to select specific (child) commodity codes. Have no fear, the buyer is able to select additional commodity codes AND businesses registered with parent (class) commodity codes will continue to receive notifications for corresponding specific (child) commodity codes.

 

QQ Notification Summary

Great news! Now on the Vendor Notification screen on Quick Quote, the notification summary provided to buyers by email will be available above the list of businesses being notified.

Sourcing & Contracting Users: New Feature – Upload Template of Authorized Organizations

Save time, upload by template!

 

Sourcing & Contracting allows end users within or outside of your agency to select YOUR contract numbers in eMall ( just like the Statewide Contract #’s). You identify the agencies able to purchase off your contract. Quickly add many agencies using the template feature.

eVA Extra 1/5/2017

Get Schooled in 2017 – FREE eMall & Quick Quote Classes Offered All Year

 

Happy 2017!  Don’t miss the opportunity to attend one of the FREE eMall and/or Quick Quote training classes this year.

 

Quick Quote – The paperless alternative to getting fax-back and telephone quotes

 This half-day “hands-on” course will train you on how to get quotes quickly and efficiently. Replacing the traditional method of faxing or calling, the user will create a quote request, obtain an automated vendor list, receive quotes electronically, evaluate on-line or with Excel and make the award.

eMall Shopper-Basic Training – The tool that allows you to shop online

This half-day “hands-on” course covers creating a requisition, on-line approvals and order creation with a variety of “shopping” exercises designed to develop the participant’s catalog searching skills. Local government users may also enroll in this class.

 

Classes start in February.  Click on the link to view the full class schedule and/or sign up:   
http://dgs.virginia.gov/tabid/899/Default.aspx.

 

 

 

UPDATED eMall Training Guide Now Available

 

The eMall Vol 1 Training Guide had been updated.  It’s available in the Report and Resource Center under the Documents tab/Training Guides for Buyers.  (Updated Vol 2 coming soon!)

 

 

eVA Extra 7/12/2016

How You Buy Vehicles Just Got BETTER

 

Introducing the improved vehicle punchout catalog! You still access the online vehicle catalog from the eMall in eVA, but now there’s a whole new look.

 

Along with a new look, new functionality allows you to delete the shipping charge when you’re picking-up direct from the dealer.

 

Buy from ALL the vehicle contracts, with exception of 3 contracts that are currently not part of the vehicle catalog (used vehicles, BOC vehicles & electric utility vehicles).

 

Need help ordering? View the Vehicle Ordering Guide

 

eVA Extra 6/15/2016

 Public Posting Page (Solicitations)

The date label has been changed from Bid Opening Date to Open Responses Date on the public posting page of the eVA website (Solicitations, Quick Quotes & Awards), as well as within the VBO Buyer and Sourcing & Contracting (Advanced VBO) tools

 

The date and time entered for Open Responses Date unlocks sealed electronic responses for buyer viewing.

 

**New! Want to share the date you are having a public opening for your solicitation?  Answer YES, to “

 

 Improved Timestamp!

For contract officers using Sourcing & Contracting to issue Solicitations & receive electronic responses, the timestamp for online responses has been improved on the Online Bidders page to now include the time vendors submit electronic responses.

 Quick Quote

To help buyers remember to attach Special Terms and Conditions to Quick Quote, a friendly reminder is

 

eVA Extra 5/6/2016

 NEW Quick Access to eForms

Would you like a quick, easy way to select an eForm right from your eMall home page?  Simply follow the directions linked below to  customize your eMall home page with one-click access to any eForms for which you have access.

 Remember the Contract Number on Your Order

Remember when placing a non-catalog order and buying off a contract in the eMall to select the contract number from the drop down menu!

 

TIP! Remember if there are multiple Vendors with the same name and/or multiple locations for one Vendor to select the CORRECT contract Vendor based on their eVA Vendor ID.

eVA Extra 4/20/2016

 New eVA Features

 Business to Business Connect

Whether it’s a large business looking for subcontracting partners, a small business looking to fulfi ll a specific portion of a large project, or even several small businesses partnering together, B2B Connect creates an online space for businesses to meet, connect, and collaborate.

 

 




• FREE, online & publicly accessible business-to-business message board

• Easy, electronic way for large businesses to fi nd subcontractors &
     SWaM businesses to look for subcontracting and partnering opportunities

• Automatic notifi cation when new messages post

• Direct access to business contact information

• Unique search feature allows businesses to connect faster

• All businesses—eVA registered & non-registered—have posting access

• Stay connected on-the-go with additional access through the eVA Mobile 4 Business app