& Outreach Manager
Return to the eVA Portal
eVA Customer Care 1-866-289-7367
Kimberly.Madison@dgs.virginia.gov to receive invitations for User Groups and the eVA Extra
eVA Extra 3/8/2017
User Guides in the Report & Resource Center
Hot off the press! UPDATED eMall version 1 and 2 user guide and the NEW Sourcing & Contracting Quick Guides available on the Documents tab in the Report & Resource Center.
Use of Class (Parent) Commodity Codes in VBO Buyer and Sourcing & Contracting
Target the business who provide the goods and services you are procuring.
When businesses sign up to use eVA as their market place, they sign up to be notified for specific commodity codes for goods and services they provide. If they provide all goods and services listed under a class (parent) commodity code, they choose to receive notifications for the class (parent) commodity code.
With that in mind, VBO Buyer and Sourcing & Contracting ---like Quick Quote---- buyers will only be able to select specific (child) commodity codes. Have no fear, the buyer is able to select additional commodity codes AND businesses registered with parent (class) commodity codes will continue to receive notifications for corresponding specific (child) commodity codes.
QQ Notification Summary
Great news! Now on the Vendor Notification screen on Quick Quote, the notification summary provided to buyers by email will be available above the list of businesses being notified.
Sourcing & Contracting Users: New Feature – Upload Template of Authorized Organizations
Save time, upload by template!
Sourcing & Contracting allows end users within or outside of your agency to select YOUR contract numbers in eMall ( just like the Statewide Contract #’s). You identify the agencies able to purchase off your contract. Quickly add many agencies using the template feature.
eVA Extra 1/5/2017
Get Schooled in 2017 – FREE eMall & Quick Quote Classes Offered All Year
Happy 2017! Don’t miss the opportunity to attend one of the FREE eMall and/or Quick Quote training classes this year.
Quick Quote – The paperless alternative to getting fax-back and telephone quotes
This half-day “hands-on” course will train you on how to get quotes quickly and efficiently. Replacing the traditional method of faxing or calling, the user will create a quote request, obtain an automated vendor list, receive quotes electronically, evaluate on-line or with Excel and make the award.
eMall Shopper-Basic Training – The tool that allows you to shop online
This half-day “hands-on” course covers creating a requisition, on-line approvals and order creation with a variety of “shopping” exercises designed to develop the participant’s catalog searching skills. Local government users may also enroll in this class.
Classes start in February. Click on the link to view the full class schedule and/or sign up:
UPDATED eMall Training Guide Now Available
The eMall Vol 1 Training Guide had been updated. It’s available in the Report and Resource Center under the Documents tab/Training Guides for Buyers. (Updated Vol 2 coming soon!)
eVA Extra 7/12/2016
How You Buy Vehicles Just Got BETTER
Introducing the improved vehicle punchout catalog! You still access the online vehicle catalog from the eMall in eVA, but now there’s a whole new look.
Along with a new look, new functionality allows you to delete the shipping charge when you’re picking-up direct from the dealer.
Buy from ALL the vehicle contracts, with exception of 3 contracts that are currently not part of the vehicle catalog (used vehicles, BOC vehicles & electric utility vehicles).
Need help ordering? View the Vehicle Ordering Guide
eVA Extra 6/15/2016
Public Posting Page (Solicitations)
The date label has been changed from Bid Opening Date to Open Responses Date on the public posting page of the eVA website (Solicitations, Quick Quotes & Awards), as well as within the VBO Buyer and Sourcing & Contracting (Advanced VBO) tools
The date and time entered for Open Responses Date unlocks sealed electronic responses for buyer viewing.
**New! Want to share the date you are having a public opening for your solicitation? Answer YES, to “
For contract officers using Sourcing & Contracting to issue Solicitations & receive electronic responses, the timestamp for online responses has been improved on the Online Bidders page to now include the time vendors submit electronic responses.
To help buyers remember to attach Special Terms and Conditions to Quick Quote, a friendly reminder is
eVA Extra 5/6/2016
NEW Quick Access to eForms
Would you like a quick, easy way to select an eForm right from your eMall home page? Simply follow the directions linked below to customize your eMall home page with one-click access to any eForms for which you have access.
Remember the Contract Number on Your Order
Remember when placing a non-catalog order and buying off a contract in the eMall to select the contract number from the drop down menu!
TIP! Remember if there are multiple Vendors with the same name and/or multiple locations for one Vendor to select the CORRECT contract Vendor based on their eVA Vendor ID.
eVA Extra 4/20/2016
New eVA Features
Using the DPS Exemption eForm? What Are You Waiting For…
Use the DPS Exemption eForm to quickly and easily request an exemption from DPS! The DPS Exemption eForm can be set-up by your DPS Account Executive and/or eVA Lead for your agency.
For those already using the DPS Exemption eForm, we’ve made some enhancements! Additional checkboxes have been added to distinguish between the Type of Request (e.g. VCE Release, Contract Exemption, etc.) and the Type of Procurement (e.g. Unsealed Bidding, Quick Quote, etc.)—making it easier for both buyer and approver to communicate/evaluate the request.
**There’s also a DPS Sole Source eForm available! Reach out to DPS Account Executive and/or eVA Lead for access**
Automatic “Award” Status for Quick Quotes
Tired of having to “check that box” to set your Quick Quote to Awarded status?? Well, now you don’t! NOW, when the fully approved requisition reverts to Ordered status, the system automatically updates your corresponding Quick Quote to Awarded.
Also, for our Vendors…all Quick Quote email notifications have been updated, providing better details and helpful links to assist businesses responding to Quick Quotes in various stages.
We’re Taking You Straight to Award (for Sole Source & Emergency Award Posts)
No more multi-step process to get your Sole Source & Emergency Award posts publically posted! Users of the Sourcing & Contracting application (sorry, NOT VBO Buyer), will be taken straight to creation of a Sole Source or Emergency award document (which simultaneously post in Awarded status and subsequently creates a procurement folder). This means no more creating solicitation and evaluation documents! See attached guide to help walk you through this new process!
Business to Business Connect
Whether it’s a large business looking for subcontracting partners, a small business looking to fulfi ll a specific portion of a large project, or even several small businesses partnering together, B2B Connect creates an online space for businesses to meet, connect, and collaborate.
• FREE, online & publicly accessible business-to-business message board
• Easy, electronic way for large businesses to fi nd subcontractors &
SWaM businesses to look for subcontracting and partnering opportunities
• Automatic notifi cation when new messages post
• Direct access to business contact information
• Unique search feature allows businesses to connect faster
• All businesses—eVA registered & non-registered—have posting access
• Stay connected on-the-go with additional access through the eVA Mobile 4 Business app